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    Entries in Eisenhower Matrix (3)

    Thursday
    Nov132014

    PERSONAL KANBAN WORKFLOW ROUTINE

    Are you following a special productivity system? Are you struggling with having zero messages in your email inbox? Do you get things done in your worklife (both professional and personal tasks) in a timely manner? Is the word "time management" an oxymoron?

    I have been developing my own personal kanban workflow approach for several years, and the pieces of the puzzle are getting in place, at last... ;)

    I jotted down a sketch of F.I.X (Form - Information - eXecute) IT! in the middle of the night, after I had archived >40,000 email messages! I used the "Post-it note" feature in Evernote.

    Earlier that day, I had cleaned my workdesk, in order to get a fresh start:

    Both the in-basket on the desk and the inbox on the computer have been overflowing for a long period, so I thought it was time to get back on track and "decluttered", once for all.

    I have come to the insight that it is almost impossible to have "0" messages in your different inboxes (several email accounts, audio recorded messages and SMS on your smarthphone, etc., at every moment in time. The solution to this "problem," is to create a regular routine of reviewing your workflow in both a visual and textual way. I am developing my own habit of "fixing it!"...

    I am blending low-tech tools, such as notebooks and bulletin/whiteboards, with IT apps, e.g., Eisenhower Matrix, TeuxDeux, Trello, and Workflowy.

    Personal Kanban - Throwback photo filter

    What's your take on Google's new service, Inbox by Gmail? Lotta Gergils Aston and I discussed it in episode 13 (Bits and Pieces of Sensitive Material) of our podcast show, TrendPal. 

    Here is an excerpt from JR Raphael's post, Hands on with Inbox, Google's new way to experience Gmail:

    Like most people, I have a love-hate relationship with my inbox. I want my email to be simplified. But when I look at Inbox right now, I don't see simplification; I see complication. And if I'm overwhelmed by it, I can only imagine what a typical person who doesn't deal with technology all day will think.

    I want to use Inbox -- I really do. And I'm willing to give it a shot to see if I can get used to its unconventional ways.

    The question is whether with time, this will turn into the next Gmail-like revolution -- something we'll grow to love and rely on -- or into the next Wave-like miscalculation, which we'll love in theory but avoid in reality.

    Computerworld, October 22, 2014

    Sunday
    Jun222014

    TEUXDEUX TO-DO APP

    What kind of productivity tools do you use in your worklife? I am still developing my own personal kanban workflow system based on both low-tech tools, e.g., bulletin boards, sticky notes, notebooks, together with information technology tools, e.g., Evernote, Eisenhower Matrix, Workflowy. I think I have found the missing piece of the time management puzzle... 

    I have had a hard time to find an easy way to write down my to-do stuff. Most of the applications have had a pretty hard learning curve (at least for me), and I haven't been able to make a habit of updating my to-do list on a regular basis. I have been playing around with TeuxDeux for about a month now and I will evaluate it a bit more, before I sign up for the monthly plan ($2 per month). 

    I like the design of the layout, it is like having an open paper calendar in front of you. The text content is pleasant to your eyes. Please listen to my podcast for my take on the TeuxDeux app and the development of F.I.X IT!

    Show notes:

     

     

    To-Do List - KiRKWOOD by John Cox.

    Friday
    Sep142012

    THE EISENHOWER MATRIX

    In order to become "super structured" in the near future, I have purchased the Eisenhower app and the matrix on paper pad. I have a gut feeling that "the urgent-important matrix for time management fans" will fit well with my under construction productivity approach, F.I.X IT!

     

    The Eisenhower matrix: Understanding task management with EISENHOWER

    For inspiration, go to my WorkFlow page and watch Randy Pausch's lecture on Time Management.